Personal tools

You are here: Home / About SCPL / Library Policies / Circulation Policies

Circulation Policies

Last revised & approved by the Library Board of Trustees, 8/13/2014

1.  Borrowers Eligibility/Responsibilities:

The Sioux Center Public Library Board of Trustees subscribes to a full Open Access Policy.  Any person upon presentation of proper identification, regardless of place of residence, is eligible for a library card.  Library use privileges may be revoked for continued violation of rules and regulations.


2.  Registration

All library patrons [Adult, Child, and/or Agency] are required to fill out and sign a patron registration card and show photo id and proof of address.  Such signature indicates that:

"I understand that by signing to validate my library card to [date] that I am responsible for:Presenting this card when checking out material.
All materials borrowed with this card.
Choices of material borrowed with this card.
Not lending this card to others.
Payment of all fines & for lost or damaged materials borrowed on this card.
Notification of loss of card or change of address.
Following all rules and regulations for internet use (if internet YES).


Signature of Patron


Signature of Parent/Guardian [for minor child]

Until proof of address is obtained, patrons will receive limited services.  The first library card is free and there is a $2.00 charge for all additional replacements.

There will be no charge for replacement of a damaged card if the patron can produce the remnants of the damaged card and the librarian on duty at circulation determines that it was the fault of the card and not the patron.

The library will conduct re-registration of patrons on the following basis:

Adults/Children As needed to keep cards current.
Interlibrary Loan Original will be kept at library-No re-registration will be conducted.
Staff At time of employment status will be as Staff. Will maintain Staff standing with 15 or more  years of service--all others will be changed to the appropriate status as needed.
Education/Homeschool Issued to teachers and homeschool educators.  May be used for classroom material only.
Special Library Originated programs
Board Same privileges as Staff during term of service on Library Board.
Dordt Students  At date of graduation will be changed to adult or be removed from the system.


3. Confidentiality of Records

The Sioux Center Public Library Board of Trustees affirms that all library circulation records, individual reference requests, and reading interests of patrons are confidential.  This information shall not be available to any agency of state, federal or local government except pursuant to legal process, with proper showing of good cause in a court of competent jurisdiction.

 Parents do not have access to records of what their child checks out.  Section 22.7 (13), Code of Iowa, provides that libraries may not reveal to a third party the titles of items another patron has borrowed.  This law includes materials borrowed by children and requests by their parents for this information.

 (See attachment)


4.  Interlibrary Loan

The Sioux Center Public Library Board of Trustees supports participation in and use of regional state and nation-wide interlibrary networks.  The library is a member of Open Access and Access Plus (formerly Net-Lender) programs with the State of Iowa.

Requests for loans:

  • Patron requests will be made by filling out an interlibrary loan request form available at the circulation desk.  The librarian on duty will determine the validity of the request and in the case of high-demand, reference, or new materials may at their discretion forward it to the ILL (Interlibrary Loan) librarian or the director for further evaluation prior to ordering.
  • There is a fee of $2.00 for each interlibrary loan.  In special cases the librarian on duty can waive the fee.  There may also be a higher fee if the interlibrary loan is out of the Iowa Library Service Area.  The fee will be charged whether the patron chooses to check out the item or not.
  • The patron assumes full responsibility for any fees associated with the obtaining of materials and for all fees for late, damaged, or lost materials.
  • Patrons must be in good standing to order materials through interlibrary loan.



The Sioux Center Public Library Board of Trustees as part of the libraries participation in Open-Access and Access-Plus has approved the loaning of library materials to other libraries on SILO (State Library of Iowa Online database).  When the lending form is received, the librarian on duty will determine the validity of the request and locate the material if it is available.

Agreeing to lend high-demand, reference, or new materials is at the discretion of the ILL librarian or the director.


5.  Loan Periods

Books 2 weeks
9 day for high demand items
Magazines 1 week
Books on Tape 2 weeks
Books on CD 2 weeks
Music Cassettes  2 weeks
CDs 2 weeks

1 week   No Renewal (7 per card)
3 day for high demand items

Videos 1 week   No Renewal
Art Prints 3 months
Puppets 1 week 
Kits 2 weeks
Projector 3 days
 3M ereader  2 weeks
Non-Circulating Materials  
Newspapers   In House Use Only
Genealogy In House Use Only
Internet Computers In House Use Only
iPads In House Use Only
  • Materials may be renewed for the original loan period if they are not on reserve or marked No Renewal.                                              
  • A longer loan period, if needed, can be arranged with a request to the librarian on duty at the circulation desk.  In the case of videos/DVDs for education purposes the librarian on duty can extend the loan period.


6. Fines

Fines on overdue library materials will be assessed at the following rates per day:

Books   0.10
Magazines 0.10
Books on CD/tape 0.10
CDs 0.10
DVDs 1.00
Videos 1.00
Art .25
Puppets .50
Kits .50
Projector 5.00
  • Fines:  Will not exceed one half the price of the material.
  • Unpaid fines are in the computer and notices will be sent quarterly for those with unpaid fines over $10.00.  Notices may be sent by mail or email if the email address is in the computer system. 
  • Patrons with a total fine balance in excess of $5.00 will not be allowed to check out any materials.                    
  • Patrons who refuse to pay library fines may be prosecuted through Small Claims Court.

a. Delinquent Material:

Delinquent materials include books, magazines, newspapers, computer programs, videos, DVDs, CDs, and other general library materials.  Notice will be given to the patron via email or a phone call that the materials are overdue within 1 day after their due date if they have signed up for notification online through Atrium.  If not, notices will be sent out monthly including items 10 days or more overdue.  Two attempts will be made to contact patrons about the missing/overdue items but if we have an incorrect phone number or address, we may not be able to reach patrons.  If the materials are not returned the next month when overdue lists are generated, a letter will be sent via mail notifying patron of items that are overdue more than 2 months.  If items are not returned within 2 months of the date of the letter, the provision of Iowa Code #714.5 shall apply.  (See copy posted in the library.)  The first and second notice may be by telephone, email, or by letter.  The third notice under Iowa Code #714.5 shall be by restricted certified mail or by personal service and include the following information.

 "Since the library has not received any correspondence or response to the notices sent to you, this is your formal and official notice as required under Iowa Code #714.5.  That law is part of the theft provision of the Iowa law and provides in relevant part that materials which are not returned within two months shall be evidence of intent to deprive.  

The cost of the mail or personal service shall be added to the fine or other delinquent amounts.  If materials are not returned within two months from the date of the certified letter, the library shall follow up with appropriate prosecution as provided by statute."

Overdue notices will be handled privately and confidentially by the library staff.


7. Lost or Damaged Materials

  • Patrons who have lost library materials will be required to pay the original cost if the item is not replaced, or the replacement cost if the material is reordered.  A $5.00 processing fee will be charged for lost materials.
  • Fines assessed for damaged materials will be at the decision of the librarian on duty.
  • Minimum fine will be $1.00.  A fine of $2.00 will be imposed for material returned without a barcode.                       


8.  Reserves on Material 

  • The library will place a RESERVE on any printed material that it owns or that is on order from a vendor, for any patron holding a valid Sioux Center Library Card.  
  • The patron may use the OPAC (Public Access Catalog) to place their own reserves on an item, they may call the library to enter the reserve or they may request an item via email or directly with a librarian and will be notified when the item is available.
  • If the patron places the reserve on an item that is on the shelf, the librarian on duty at the circulation desk will not be held responsible to locate the item and a disclaimer explaining that items showing as reserved will not be held if another patron finds it on the shelf and wishes to check it out.
  • The patron will have 3 working days from the time he/she is called or emailed to pick up the.  At the end of the time limit (3/4 working days) the item will go to the next patron or will be reshelved.



  • 10/7/93: 8 was approved by the board
  • 9/8/94: 4 was approved by the board
  • 2/9/95: 6 & 7 were approved by the board
  • 11/9/95: 1, 2, 3, & 5 were approved by the board
  • 5/13/99: 5 was amended by the board
  • 6/03: 6 & 7 were amended by the board
  • 5/11/06: 5, 6, 7, 8, were amended by the board
  • 9/12: re-approved by the board
  • 8/22/13: 2,5,6 were amended by the board
  • 8/15/14: 2, 5, 6, 7 were amended and approved by the board
Related content
Circulation Policy