Submit a Meeting Room Request

Name of Organization (Required)

Please provide the name of the organization or group scheduling the meeting.

Meeting Description (Required)

Meeting Room Preference & Rates (Required)

Local community service organizations from the Sioux County area will not be charged a room rental fee unless they are charging a fee to attendees. All groups will be charged a $20 setup fee if the Library sets up tables/chairs for an event.

Full Meeting Room, up to 90 seats if chairs-only ($25/hour or part of an hour)
Half Meeting Room, up to 40 seats if chairs-only ($15/hour or part of an hour)
Conference Room, seats up to 12 around a large conference table ($10/hour or part of an hour)

Contact Person (Required)

Please enter the first and last name of the person in charge of arranging this meeting.

Phone Number of Contact Person, with Area Code (Required)

Example: 712-555-5555 or (712) 555-5555

Email Address (Required)

Date & Time (Required)

Please indicate the date and starting time for reserving a meeting room.

/ /

:

Length of Meeting - Include Setup & Cleanup Time Needed (Required)

Please allow for time that will be needed before and after the meeting for setting up and taking down.

For recurring meetings, please list additional requested dates below:

We will consider all requests but cannot guarantee extensive long-term scheduling.

Expected Number of Attendees (Required)

Please indicate the maximum number of people you expect to attend this meeting.

Will You Require the Use of the Kitchen? (no extra fee) (Required)

A small kitchen is available, adjacent to the full meeting room, or the west half meeting room. It includes the use of a microwave, sink, and refrigerator.

Yes.
No.

Additional electrical kitchen equipment must be approved in advance by the Library Director.

Library Sets Up ($20) or Group Sets Up: (Required)

As of 8/1/11, the Library will charge all groups $20 for setup. This fee will not apply if a group plans to set up tables & chairs for themselves.

Members of the group will plan to set up any tables & chairs needed. ($20 fee will be waived.)
Please have the maintenance staff assist with set up & arrangement (additional $20 fee for all reservations)

Please select ALL seating options needed for this meeting (Required)

Tables for all attendees

Chairs for all attendees

Presenter's table with chairs

Would you like the meeting & contact information published on the library's website event calendar? (Required)

Yes, publish meeting information, contact person, phone number, and email address.
Yes, publish meeting information, contact person, and phone number.
Yes, publish meeting information, contact person, and email address.
Yes, publish meeting information only.
No, do not publish any meeting information on the website.

Request Additional Equipment (Required)

The library has the following equipment available for use. Please select the necessary item(s) for your meeting.

Computer projector

In-ceiling projection screen

Television monitor (mounted on cart)

40-cup coffee maker (please wash it after your event & return it to the circulation desk)

Microphone

DVD player

Boom box

Podium

NONE

Will you require assistance or instruction on library equipment prior to the meeting? (Required)

The library can provide some pre-meeting assistance on library equipment. Major troubleshooting during an event will be billed as a $10 fee.

Yes.
No.

What outside equipment, if any, will be used? (laptops, kitchen equipment, etc.) (Required)

Some items may require prior approval by the Library Director. Also, the library staff cannot assist with the operation or technical support of non-library equipment.

Additional Comments or Questions?

You will be contacted regarding your request within 1-3 business days. Sioux Center Public Library reserves the right to accept or decline requests based on availability, type of meeting, and other criteria set forth by the SCPL Board of Trustees.

Once a reservation has been approved, private organizations, individuals, or commercial entities must submit rental fees to the library at least 10 days prior to the requested date to guarantee reservation.

Submitting a Meeting Reservation Request Form acknowledges that you agree to the reservation rates & terms of the Sioux Center Public Library's Meeting Room Reservation Policy.

Sioux Center Public Library

Personal tools

Sections